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Questions 426–450 of 455 MS Office MCQs — start at page 1 for an overview.

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426

Read Mode

Keyboard shortcuts

easy
MS Office

What is the keyboard shortcut key for 'Save As' in Microsoft Word?

Correct answer: A

A
F12
Correct
B
Ctrl + F12
C
Alt + F12
D
Shift + F12
Explanation and memory cue

In Microsoft Word, pressing F12 opens the 'Save As' dialog box, allowing you to save the document with a different name or location. The other options do not perform the 'Save As' function by default.

427

Read Mode

Sharing Data (Source Document)

easy
MS Office

When sharing data in Office, what is the name of the document in which the data was first entered?

Correct answer: A

A
source
Correct
B
destination
C
original
D
primary
Explanation and memory cue

In MS Office, the document where data is first entered is called the source document. When sharing or linking data, the source document provides the original data to the destination document.

428

Read Mode

File Extensions (Word 97-2003)

easy
MS Office

What is the file extension for documents created in MS Word 97-2003?

Correct answer: B

A
dot
B
doc
Correct
C
dom
D
txt
Explanation and memory cue

Files created in MS Word 97-2003 are saved with the .doc extension. This was the standard file format for Word documents before the introduction of the .docx format in later versions.

429

Read Mode

Drop Cap Settings

easy
MS Office

What is the default number of lines to drop for a drop cap in MS Word?

Correct answer: A

A
3
Correct
B
10
C
15
D
20
Explanation and memory cue

In MS Word, the default number of lines to drop for a drop cap is 3. This means the dropped capital letter will span the height of three lines of regular text.

430

Read Mode

Keyboard shortcuts

easy
MS Office

Which key combination is used to open the Find dialog box in Excel?

Correct answer: B

A
CTRL+C
B
CTRL+F
Correct
C
ALT+SHIFT+D
D
ALT+SHIFT+F
Explanation and memory cue

In Microsoft Excel, the shortcut key for the 'Find' function is CTRL+F. This opens the Find dialog box, allowing users to search for specific content within the worksheet.

431

Read Mode

MS Office

easy
MS Office

Name the desktop database application that is part of the MS Office suite.

Correct answer: A

A
MS Access
Correct
B
MS Excel
C
MS PowerPoint
D
None of the above
Explanation and memory cue

MS Access is the desktop database application included in the Microsoft Office suite. It is specifically designed for creating and managing databases, unlike Excel or PowerPoint.

432

Read Mode

MS Office

Easy
MS Office

Which function key is used to replace a selected text with an AutoText entry in MS Word?

Correct answer: C

A
F1
B
F2
C
F3
Correct
D
F4
Explanation and memory cue

In Microsoft Word, pressing F3 after typing an AutoText entry name replaces it with the stored AutoText content. This shortcut helps quickly insert predefined text blocks, improving typing efficiency and consistency.

433

Read Mode

MS Office

easy
MS Office

What is the shortcut to insert a new slide in the current presentation?

Correct answer: B

A
Ctrl+N
B
Ctrl+M
Correct
C
Ctrl+O
D
Ctrl+D
Explanation and memory cue

In Microsoft PowerPoint, the shortcut to insert a new slide in the current presentation is Ctrl+M. The other options are used for different functions: Ctrl+N creates a new presentation, Ctrl+O opens an existing file, and Ctrl+D duplicates the selected slide.

434

Read Mode

MS Office

easy
MS Office

The first cell in an Excel worksheet is labeled as?

Correct answer: B

A
AA
B
A1
Correct
C
Aa
D
None of these
Explanation and memory cue

In Microsoft Excel, the first cell in a worksheet is labeled as 'A1', where 'A' is the column and '1' is the row. This is the default starting cell in every new worksheet.

435

Read Mode

MS Office

easy
MS Office

Which shortcut key is used to insert a chart in MS Excel?

Correct answer: A

A
Alt+F1
Correct
B
F2
C
F3
D
F4
Explanation and memory cue

Pressing Alt+F1 in MS Excel quickly inserts a default chart using the selected data. The other keys perform different functions unrelated to chart insertion.

436

Read Mode

MS Office

easy
MS Office

A document can be zoomed in to a maximum of:

Correct answer: D

A
100%
B
200%
C
400%
D
500%
Correct
Explanation and memory cue

In Microsoft Word on desktop, the maximum zoom level is 500%, allowing users to enlarge the document up to five times its original size for easier viewing or editing. However, on mobile versions like the iPad app, the maximum zoom is limited to around 200-220%. The question refers to the general maximum zoom level in typical desktop word processors like Microsoft Word, which is 500%.

437

Read Mode

MS Office

easy
MS Office

Which indent marker in MS Word indents all lines of a paragraph except the first line?

Correct answer: B

A
First Line Indent Marker
B
Hanging Indent Marker
Correct
C
Left Indent Marker
D
Right Indent Marker
Explanation and memory cue

The Hanging Indent Marker in MS Word indents all lines of a paragraph except for the first line. This is commonly used in bibliographies and reference lists.

438

Read Mode

MS Office

Easy
MS Office

If you select the first and second slides and then click the New Slide button on the toolbar, what will happen?

Correct answer: B

A
A new slide is inserted as the second slide in the presentation
B
A new slide is inserted as the third slide in the presentation
Correct
C
A new slide is inserted as the first slide in the presentation
D
None of the above
Explanation and memory cue

In presentation software like MS PowerPoint, when multiple consecutive slides are selected and a new slide is inserted, it is placed after the last selected slide. Since slides 1 and 2 are selected, the new slide is inserted as the third slide.

439

Read Mode

MS Office

easy
MS Office

How can you remove tab stop markers?

Correct answer: B

A
Double-click the tab marker and choose 'Clear all'.
B
Drag the tab stop marker out of the ruler to remove it.
Correct
C
Right-click the tab stop marker and select 'Delete'.
D
Press the Delete key while the tab stop marker is selected.
Explanation and memory cue

To remove a tab stop marker in most word processors, you can drag the tab stop marker off the ruler, which deletes it from the document. This is a standard method in programs like Microsoft Word.

440

Read Mode

MS Office

easy
MS Office

What is MS Word?

Correct answer: A

A
A Word Processing Software
Correct
B
A Spreadsheet
C
An Operating system
D
None of These
Explanation and memory cue

MS Word is a word processing software developed by Microsoft, used for creating, editing, and formatting text documents. It is not a spreadsheet or an operating system.

441

Read Mode

MS Office

easy
MS Office

Which function key activates the speller in Microsoft Word?

Correct answer: B

A
F5
B
F7
Correct
C
F9
D
Shift + F7
Explanation and memory cue

In Microsoft Word, pressing F7 opens the spelling and grammar checker, also known as the speller. This allows users to check their document for spelling and grammatical errors.

442

Read Mode

MS Office

easy
MS Office

How can you remove tab stop markers from the ruler in MS Word?

Correct answer: B

A
Double-click the tab marker and choose Clear marker or remove from the ruler.
B
Drag the tab stop off the ruler.
Correct
C
Right-click the tab stop marker and choose Remove.
D
All
Explanation and memory cue

In MS Word, you can remove a tab stop marker from the ruler by dragging it off the ruler. This is the standard and most direct method.

443

Read Mode

MS Office

easy
MS Office

Which function key activates the speller in MS Word?

Correct answer: B

A
F5
B
F7
Correct
C
Shift + F7
D
D
Explanation and memory cue

In Microsoft Word, pressing the F7 function key activates the spelling and grammar checker, also known as the speller.

444

Read Mode

MS Office

easy
MS Office

"Ctrl + Down Arrow" shortcut key is used in MS Word to:

Correct answer: A

A
Moves the cursor one paragraph down
Correct
B
Moves the cursor one line up
C
Deletes the current paragraph
D
Copies the selected text
Explanation and memory cue

In MS Word, pressing 'Ctrl + Down Arrow' moves the cursor down to the beginning of the next paragraph. It does not move by lines, delete, or copy text.

445

Read Mode

MS Office

easy
MS Office

Which keys do we press to increase the font size of selected text in MS Word?

Correct answer: A

A
Ctrl + ]
Correct
B
Ctrl + Shift + >
C
Ctrl + [
D
Ctrl + Shift + +
Explanation and memory cue

In MS Word, pressing Ctrl + ] increases the font size of the selected text by one point. This is a standard keyboard shortcut for font size adjustment.

446

Read Mode

MS Office

easy
MS Office

What does the Excel INDEX function do?

Correct answer: A

A
Returns the value at a given position in a range or array.
Correct
B
Returns the position of a value in a range or array.
C
Returns the sum of all values in a range or array.
D
Returns the number of rows in a range or array.
Explanation and memory cue

The Excel INDEX function returns the value at a specified position in a range or array, making option A correct. The other options are not provided and thus not relevant.

447

Read Mode

MS Office

Easy
MS Office

What is the range of font sizes available in the MS Word font size tool on the formatting toolbar?

Correct answer: A

A
8 to 72
Correct
B
1 to 100
C
5 to 200
D
10 to 96
Explanation and memory cue

In older versions of MS Word, the default font size dropdown provides a range from 8 to 72 points. However, users can manually type values outside this range if needed. The dropdown list itself typically shows standard sizes within this range for quick formatting.

448

Read Mode

MS Office

easy
MS Office

What is the maximum zoom percentage available in MS Word 2007?

Correct answer: A

A
500%
Correct
B
200%
C
1000%
D
100%
Explanation and memory cue

In MS Word 2007, the maximum zoom level for a document is 500%. This allows users to enlarge the document up to five times its original size for easier viewing.

449

Read Mode

MS Office

easy
MS Office

Which keys do you press to increase the font size of selected text in MS Word?

Correct answer: A

A
Ctrl + ]
Correct
B
Ctrl + [
C
Ctrl + Shift + >
D
Ctrl + Shift + +
Explanation and memory cue

In MS Word, pressing Ctrl + ] increases the font size of the selected text by one point. This is a standard keyboard shortcut in Microsoft Word.

450

Read Mode

MS Office

Easy
MS Office

What does the Excel INDEX function do?

Correct answer: A

A
Returns the value at a given position in a range or array
Correct
B
Finds the sum of a range of cells
C
Counts the number of numeric values in a range
D
Returns the average of selected cells
Explanation and memory cue

The Excel INDEX function returns the value of a cell located at a specified row and column position within a given range or array. It is commonly used to retrieve specific data points dynamically from tables or datasets.